Electronic Surplus Lines Reporting System

Surplus Lines, Purchasing Groups, and Risk Retention Groups

UPDATED 10-16-2013
 

Premium taxes are paid annually and due March 1. The surplus lines premium tax rate is 1.00%.

No annual report is required if no business was written in the preceding year.

Effective April 29, 2009, quarterly reports are no longer required. Producers can submit electronic entries anytime during the year.

The State of Iowa updated its website in 2011. If you have saved the surplus lines URL from the old website to your favorites, you will need to change it to http://www.iid.state.ia.us/slapp to get to the instruction and login page.

**The cutoff date for filing 2013 records will be midnight CST on February 28, 2014. From January 1, 2014 through midnight February 28, 2014 the producer will have the option to choose the current year (2014) or the previous year (2013) when making entries. After midnight on February 28, 2014 the producer will no longer have the option and all entries will be assigned to the current year (2014). The cut off option will only appear when a policy with an effective date of 2013 is entered. After you select “Calculate” you will see this message “Select a year for Policy Effective date and then press calculate again”. The cut off option will appear under the “Policy Effective Date” field with two check boxes, one for the previous year and one for the current year. If you want the entry to be included in 2013 check the previous year. If you want the entry to be included in 2014 check the current year. Bulk load users should only use the “Year Recorded” field when they are submitting policies between January 1, 2014 and February 28, 2014.

You will not be sent an invoice or bill for surplus lines, purchasing group or risk retention group premium taxes. When all electronic entries have been made for the preceding year, login and under “Select a Task” select “Tax and Penalty Due”. Then select “Print Report” and “Print Receipt for Payment of Taxes”. Send the following three items to the Iowa Insurance Division to the address on the Receipt for Payment of Taxes. These three items must be received by the Insurance Division on or before March 1 to avoid any penalties.
 

  1. A copy of the Annual Tax and Penalty Due Report (select “Print Report”)
     
  2. The Receipt for Payment of Taxes.
     
  3. A check made payable to the Iowa Insurance Division for payment of the premium tax
     

If you find entries that are not appearing in the correct year, email the Division at surplus.lines@iid.iowa.gov with the record number(s) and the year that the entry should appear. In the meantime make any corrections on the Annual Tax and Penalty Due Report and adjust the amount of tax due on the Receipt for Payment of Taxes.

If a correction needs to be made on a record that has been submitted, email the Division at  surplus.lines@iid.iowa.gov with the record number and a brief description of what needs to be changed.

If you have questions, contact Dorothy Hurdle at surplus.lines@iid.iowa.gov

Login information for Surplus Lines Agents/RRG Officers

If you are a SL agent/RRG officer and have not previously written business in Iowa, click on the “Enter the Electronic Surplus Lines Reporting System now” link found below. SL agents need to select “New Agents to Register” and RRG officer’s need to select “New RRG to Register”.

Enter the SL agent/RRG officer information (name, address and for SL agents their NPN) and click register. The submitted information will be verified by the Insurance Division and the username and password will be emailed to the email address included on the registration.

Filing instructions for all Surplus Lines Agents/RRG Officers

After you have received your login information, go to the “Enter the Electronic Surplus Lines Reporting System now” link. Enter the username and password. Submit the email update. Select a task (record surplus lines, purchasing group or risk retention group etc). Fill in all fields on the record. Click on calculate and then click submit. Select either Yes, I accept or No, I do not accept. Then submit the record. The next page tells you the record #, and lets you print the record. Select continue and you can start the next new record. 

 

Enter the Electronic Surplus Lines Reporting System


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